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---> Southern African Development Community


--> COMPETITION for the award of scholarships within "The World in Serbia" Project for the academic year 2020/2021





Job Title: Finance and Administration Officer – RPTC

Job Grade 6               

Average Package per Annum: US$72, 527


The position is open to qualified applicants who:

Are 50 years old or younger. This requirement is based on the Organization’s need to recruit staff who can serve for a reasonable period of time before reaching the mandatory retirement age of 60 years.

  • Main purpose of the job: Under the overall supervision of Deputy Commandant the incumbent will facilitate an efficient and effective financial control, budgeting and treasury; payroll; human resources management and administration at the Centre.
  • Main duties and responsibilities:

            A: Accounting and Financial Management

  • Ensure accuracy and completeness of accounting entries in the accounting system and posting of journals.
  • Updates general ledger accounts and subsidiary ledgers to supporting schedules
  • Prepare monthly and quarterly management accounts for the Secretariat and supporting reconciliations
  • Compile statutory annual financial statements for the Secretariat and liaise with auditors/attend to their queries
  • Implement appropriate internal controls around financial accounting and reporting
  • Extract report of actual spend per activity and prepare variance analysis reports
  • Enforce appropriate measures to limit the amount of physical cash handling such as direct bank transfer payment
  • Make follow ups for timely imprest retirement
  • Review imprest retirement reports for completeness of the documents and approve refund/recovery
  • Prepare relevant expenditure control and analysis report for management
  • Authorise processing of payment request in the accounting system
  • Supervise the work of the Assistant Finance Officer and Accounts Assistant and ensure compliance with policies and procedures and relevant controls and checks and duly performed
  • Prepare and submit expenditure control reports and other financial reports as required by management
  • Drive the implementation of auditor recommendations for better expenditure control
  • Coordinate financial and administrative planning
  • Prepare annual budgets and medium term revenue and expenditure framework for the Centre
  • Maintain sound records of all financial transactions in line with the SADC Financial Regulations
  • Manage payroll, payroll reconciliations, and related accounting matters
  • Manage debtors, creditors and relationships with bankers
  • To facilitate effective audit process at the Centre on financial transactions, plans and budgets; payroll and procurement and implement audit recommendations.

 B: Human Resources and Administration

  • To facilitate recruitment of staff and provide human resources support in line with applicable Human Resources Policies
  • To manage assets and provide administrative support to the Centre in line with Administration Policies
  • To supervise and review performance of accounting finance and administration personnel at the Centre and recommended training and development plans to enhance efficient
  • To facilitate procurement of goods and services in line with Procurement Policy and Regulations
  • To provide technical advisory services on procurement, financial management, human resources and administration
  • Perform any other duties as may be assigned

Position Requirements

  • Qualification
  • A professional accounting qualification and a member of an internationally recognised accounting body (such as CPA, CA, FCCA, CIMA, ICAEW, ICAS, FCPA Expert Comparable or equivalent).
  • Experience
  • 7-10 years of relevant experience, preferably with a public organization working on public sector financial management.
  • Sound experience in preparing statutory accounts and facilitation of audits (external and internal audits)
  • Sound experience in budget management; human resources and administration; and procurement
  • Good knowledge, understanding and hands-on application of International Public Sector Accounting Standards (IPSAS) and International Standards on Auditing is a requirement
  • Superior written and verbal communication skills
  • Competencies
  • Sound computerized accounting skills
  • Ability to analyse financial data and to prepare accurate reports in a timely fashion
  • Good interpersonal skills
  • Experience with governmental/non-profit accounting principles and procedures.
  • Ability to develop and establish financial policies and procedures.
  • Ability to work independently, with little supervision.
  • Ability to effectively direct and supervise.
  • Knowledge of operating and capital budget concepts.
  • Competence in the use of Sun System Accounting Software

Your application should be accompanied by the following:

a)a short covering letter stating the position that you want to be considered for and describe how your qualifications, experience and competencies are relevant to the position;

b)a 5 pages updated curriculum vitae;

c)certified copies of your degree(s), Diploma(s) and Certificate(s); and

d)duly completed SADC Application Form.

All hard copies of applications must be submitted to the following address not later than Friday 05th February 2021:

Ministry of Foreign Affairs and Tourism

Foreign Affairs Department

Maison Quéau de Quinssy

Mont Fleuri

P.O. Box 656

Republic of Seychelles


For more information on the application process please contact the following:


Mr. Rodney Sinon

Desk Officer for SADC

TEL: +248 428 35 05







COMPETITION for the award of scholarships within "The World in Serbia" Project for the academic year 2020/2021 

Competition for the award of scholarships within "The World in Serbia" Proiect for the academic year 2020/2021.

There are two scholarships to be awarded to students from Seychelles.

See links to relevant documents: